News - PCPD Needs an Office Assistant


PCPD needs an Office Assistant.

Below is the position's job description:

 

  1. Secretarial/Administrative

            1.1Ensures that all guests and calls are received courteously Ensures that all incoming and outgoing documents, mails, and packages for the Executive Director are logged and properly distributed; 

             1.2 Ensures that all documents, mails and packages for the staff are logged and disseminated appropriately and accurately;

             1.3Arranges appointments for the Executive Director;

             1.4 Ensures that all files are systematically arranged for easy retrieval and access;

             1.5 Provides technical and secretarial assistance to the Executive Director;

             1.6  Dispatches PCPD vehicles;

             1.7 Keeps track of leave credit and usage;

             1.8 Prepares monthly attendance report;

             1.9 Provides administrative and logistical services for conferences, meetings and other PCPD events;

             1.10 Arranges travel requirements of staff such as airline tickets, hotels and local transportation;

            1.11 Prepares reports and presentations;

            1.12 Keeps an updated directory of current stakeholders, potential donors and partners from bilateral and multilateral organizations, corporations, government and civil society;

            2. Finance Assistance

            2.1 Disburses petty cash fund, reports on its usage, and requests for its replenishment;

            2.2 Follows up collection;

            3. Board Assistance

            3.1 Arranges for meetings and events as directed by the Executive Director;

            3.2 Compiles all materials and documents for Board and Committee meetings;

            3.3 Sends out minutes for signature of Board and Committee members;

            3.4 Sends out checks for signature of BOT for amounts exceeding one hundred thousand pesos;

            3.5 Maintains all files and records of the Board and the Committees;

            4.  Performs other related duties that may be assigned by management from time to time.

The applicant must have the following qualifications:

  1. Bachelor’s Degree in Business;
  2. At least three (3) years experience in a secretarial or administrative position;
  3. Excellent interpersonal skills;
  4. Good written and oral communication skills;
  5. Microsoft Office literate.

Interested applicants may send their resume to Meriam Lucero - meriam.lucero@pcpd.ph.


« RETURN TO LISTINGS